Priority Number
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State Filing Deadlines and Penalties

W-2 Due Dates for Each State.

In addition to the federal filing deadlines for W-2s, you may have to follow
certain filing requirements and deadlines on the state level. After checking your state-specific requirements, check here for the particular deadline.



Alabama 1/31
Alaska NA
Arizona 2/28
Arkansas 2/28
California NA
Colorado 1/31
Connecticut 1/31
Delaware 1/31
Florida NA
Georgia 1/31
Hawaii 2/28
Idaho 1/31
Illinois 2/15
Indiana 1/31
Iowa NA
Kansas 2/28
Kentucky 1/31
Louisiana 1/31
Maine 3/31
Maryland 1/31
Massachusetts 3/31
Michigan 2/28
Minnesota 2/28
Mississippi 1/31
Missouri 2/28
Montana 2/28
Nebraska 2/1
Nevada NA
New Hampshire NA
New Jersey 2/28
New Mexico 2/28
New York NA
North Carolina 1/31
North Dakota 3/31
Ohio 2/28
Oklahoma 2/28
Oregon 1/31
Pennsylvania 1/31
Rhode Island 2/28
South Carolina 1/31
South Dakota NA
Tennessee NA
Texas NA
Utah 1/31
Vermont 1/31
Virginia 1/31
Washington NA
West Virginia 2/28
Wisconsin 1/31
Wyoming NA

Don’t Risk Filing Penalties

It pays to mind the tax-filing deadlines, too. Late filing of mandatory W-2s could lead to penalties ranging from $50 to $260 per W-2, with a maximum of $1,064,000 a year for your small business.

The amount of the penalty is based on when you file the correct information return, as follows:

$50 per W-2, if you file within 30 days of due date; maximum penalty of $186,000
$100 per W-2, if you file more than 30 days after the due date but by August 1; maximum penalty of $532,000
$260 per W-2, if you file after August 1, corrections aren‘t filed or the form isn‘t filed at all; maximum penalty of $1,064,000

In all cases, the IRS considers you to be a small business if you’ve earned an average of $5 million or less in annual revenue for the past three tax years.

W-2 Tax Forms Laser Kit and Software - 6-Part
Get everything you need to complete, mail and file Form W-2 tax forms
Tuesday, May 1, 2018
Steve Strauss
Presented by: Steve Strauss,
Small Business Expert, The Self-Employed
As a small business owner, you will make a few mistakes along the way. The key thing is knowing how to avoid the big, expensive ones. In this lively webinar, USA TODAY small business columnist Steve Strauss shares the common mistakes that small businesses make and solutions to help you avoid them.