Priority Number
State Filing Deadlines and Penalties

W-2 Due Dates for Each State.

In addition to the federal filing deadlines for W-2s, you may have to follow
certain filing requirements and deadlines on the state level. After checking your state-specific requirements, check here for the particular deadline.



Alabama 1/31
Alaska NA
Arizona 2/28
Arkansas 2/28
California NA
Colorado 1/31
Connecticut 1/31
Delaware 1/31
Florida NA
Georgia 1/31
Hawaii 2/28
Idaho 1/31
Illinois 2/15
Indiana 1/31
Iowa NA
Kansas 2/28
Kentucky 1/31
Louisiana 1/31
Maine 3/31
Maryland 1/31
Massachusetts 3/31
Michigan 2/28
Minnesota 2/28
Mississippi 1/31
Missouri 2/28
Montana 2/28
Nebraska 2/1
Nevada NA
New Hampshire NA
New Jersey 2/28
New Mexico 2/28
New York NA
North Carolina 1/31
North Dakota 3/31
Ohio 2/28
Oklahoma 2/28
Oregon 1/31
Pennsylvania 1/31
Rhode Island 2/28
South Carolina 1/31
South Dakota NA
Tennessee NA
Texas NA
Utah 1/31
Vermont 1/31
Virginia 1/31
Washington NA
West Virginia 2/28
Wisconsin 1/31
Wyoming NA

Don’t Risk Filing Penalties

It pays to mind the tax-filing deadlines, too. Late filing of mandatory W-2s could lead to penalties ranging from $50 to $260 per W-2, with a maximum of $1,064,000 a year for your small business.

The amount of the penalty is based on when you file the correct information return, as follows:

$50 per W-2, if you file within 30 days of due date; maximum penalty of $186,000
$100 per W-2, if you file more than 30 days after the due date but by August 1; maximum penalty of $532,000
$260 per W-2, if you file after August 1, corrections aren‘t filed or the form isn‘t filed at all; maximum penalty of $1,064,000

In all cases, the IRS considers you to be a small business if you’ve earned an average of $5 million or less in annual revenue for the past three tax years.

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Jaime Lizotte
Presented by: Jaime Lizotte,
HR Solutions Manager
Hiring, recordkeeping, time and attendance tracking, employee discipline, filing 1099 and W2s ... all of these tasks create overhead expenses and detract from revenue-generating activities.